Teachers' Curriculum Institute

Adding Long-Term Substitutes

If your district is auto-rostering with Clever or OneRoster, go to this article.

Otherwise, 
determine if your long-term substitute is “stepping into the shoes” of the teacher who is going on leave and needs access to their customized content, including assessments and presentations, as well as class assignments and assessment scores. If yes, follow these steps: 

  • Step 1: Go to the teacher table in the Subscription Manager portion of your subscription. Find the teacher who is going on leave, and click on the edit button.
  • Step 2: Update the First name, Last name, Email, Username (if applicable), and Password using the long-term substitute’s information.

Troubleshooting: If you are managing teachers and students using CSV uploads (automated or not), you should follow the steps above before uploading files with the substitute teacher’s info. If you do not, the long-term substitute will not see classroom assignments and assessment scores. To fix this issue:

  • Step 1: Go to the teacher table in the Subscription Manager portion of your subscription. Find the substitute teacher and click on the edit button.
  • Step 2: Change the email to a fake address (ex. example@district_name.edu). This step frees up the substitute teacher’s email address so you can use it in a different account.
  • Step 3: Go to the teacher table in the Subscription Manager portion of your subscription. Find the teacher who is going on leave, and click on the edit button.
  • Step 4: Update the First name, Last name, Email, Username (if applicable), and Password using the long-term substitute’s information.
  • Step 5: Upload your CSVs again, and you should be set.

If your long-term substitute does not need access to the current teacher’s customized content, assignments, or assessment scores, create a new account for the substitute, then transfer the students to that account. All existing student work is preserved, and the gradebook for the substitute will show student grades for everything except student assessment scores. Read more about transferring students.

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